ConnectHERUK is a Community Interest Company (CIC) creating spaces where women can meet, connect and enjoy something memorable together. Photography and video are part of how we capture those moments and share what the community looks like. This Photography Policy explains when we take photographs and video at our events, how we use them, and how you can ask not to appear in them. It sits alongside our Privacy Policy and applies to every ConnectHERUK experience, in the UK and abroad.
1. Photography at our events
ConnectHERUK events are usually photographed and filmed. This may be by a photographer or videographer working with us, by a member of the ConnectHERUK team, or by a guest capturing content on our behalf. Where photography is planned, we will normally say so in the event details and remind guests on the day.
2. How we use images
Images and video from our events may be used on this website, on ConnectHERUK social media accounts, in newsletters and invitations, in recaps of past experiences, and in materials supporting the work of the company, such as funding, partnership or grant applications.
We do not sell images to third parties, and we do not use them for advertising by anyone other than ConnectHERUK.
3. Your consent
By attending a ConnectHERUK event where photography has been announced, you agree that images including you may be used as described in this policy. Consent is never a condition of enjoying the event: you can attend and take part fully without being photographed.
Where we would like to feature you individually, for example in a member spotlight or a testimonial, we will ask you separately and only proceed if you agree.
4. Asking not to be photographed
Tell any member of the ConnectHERUK team on the day, or email us in advance at connectheruk@gmail.com, and we will make sure the photographer knows. We will avoid capturing you, and where you appear incidentally in a wider shot we will not publish that image as a focal photograph of you.
5. Asking for an image to be removed
If an image of you has already been published and you would like it taken down, email connectheruk@gmail.com with a description of the image and where you saw it. We will remove it from our website and our own social media within a reasonable period, normally within seven days of confirming the image.
Once content has been shared onward by others, reposted or saved by third parties, we cannot guarantee its removal from those places.
6. Storage and who has access
Event images are stored securely and accessed only by the ConnectHERUK team and any photographer or editor working directly with us. We keep images for as long as they remain useful to the community archive and to the work of the company, and we review them periodically.
Images are hosted and delivered using our website and social media providers, who process them on our behalf.
7. Children and guests who are not members
ConnectHERUK events are for adults. Where a guest who is not a ConnectHERUK member appears in an image, the same rules apply: they may ask us not to photograph them, or ask for an image to be removed.
8. Photography by guests
We love guests capturing the day. Please be considerate of the women around you: ask before photographing someone closely, and take it down if they ask you to. Please do not photograph anyone who has asked to stay out of shot, and do not share images that would identify another guest's personal details.
Some venues and experiences restrict filming. Where that is the case, we will let you know on the day.
9. Your rights under UK data protection law
Photographs that identify you are personal data under UK GDPR. You have the right to ask what we hold, to ask for it to be corrected or erased, to object to its use, and to withdraw consent at any time. Our Privacy Policy sets out those rights in full and explains how to make a complaint to the Information Commissioner's Office.
10. Contact and changes to this policy
Questions, opt-outs and removal requests all go to connectheruk@gmail.com. We may update this policy from time to time; the date at the top of this page shows when it was last reviewed.
Our Approach: the room always comes before the picture. If being photographed would make you less present, tell us and we will simply leave you out of frame.